City Clerk

As a service oriented division of City of Duarte, the City Clerk, Marla Akana, assists the public and City departments by maintaining and making available public records and overseeing City elections. The City Clerk also serves as the Secretary to the City Manager.

Roles and Responsibilities 

Council Meetings 

The City Clerk coordinates the preparation and distribution of official City Council agendas, legal and legislative documents and City Council minutes. Agendas, minutes and staff reports are available online. 

Public Records 

The City Clerk is the custodian of various public records including ordinances, resolutions, agreements, election-related documents and other City documents. If you would like to request a copy of these types of public records, please complete a Public Records Form.


The City Clerk works with the County of Los Angeles Registrar Recorders Office to conduct Municipal Elections in accordance with the Duarte Municipal Code, the State Elections Code and the Political Reform Act of 1974. General elections are held in November during even numbered years.

Candidate & Committee Statements of Contributions and Expenditures 

The City Clerk serves as the local filing officer for the Fair Political Practices Commission (FPPC), including Statements of Economic Interest and Campaign Statements. Public officials involved in making governmental decisions are required to file Statements of Economic Interest upon assuming office, annually, and when leaving office. FPPC reports are required from City Councilmembers, Commissioners, City Manager, City Attorney, Department Directors, and designated management level staff. The filers whose statements are forwarded to the FPPC are: City Councilmembers, City Manager Daniel Jordan, City Treasurer/Finance Director Kristen Petersen, City Attorney David Cosgrove, and Planning Commissioners.

All statements are public documents and may be viewed upon request during regular business hours. Copies may be obtained through a Public Records Request. The most recent copies of these documents are available online on the FPPC page.

City Councilmembers are elected officers as identified in Government Code Section 87200. Copies of the statements of economic interests filed by the above officials are available online and may also be obtained by visiting the offices of the Fair Political Practices Commission. FPCC is located at  1102 Q Street, Suite 3000 Sacramento, CA 95811. The statements of economic interests for some state and local government agency elected officer may be available in electronic format on the FPPC’s website.

Campaign Statements are required of candidates, City Councilmembers, political action committees and individuals making or receiving $2,000.00 or more to support or oppose candidates or measures. These statements may also be viewed upon request during normal business hours.

Fair Political Practices Commission Forms are available through the FPPC. Some forms may be completed online and printed for signature and filing. Please contact the FPPC at 866-275-3772 or at for technical assistance.